Job Description

Job Summary
Reporting to the Director of Technology & Program Management (TPM), the Project Manager is responsible for the successful planning, execution, monitoring, and closure of a diverse portfolio of technology projects across the university. This role serves as a bridge between academic innovation, enterprise IT, and operational execution, ensuring alignment with institutional strategy and funding priorities. The Project Manager will support AI-enabled digital transformation initiatives, managing and supporting institution-wide IT initiatives, coordinating with various academic and administrative departments, and providing dedicated support to core IT teams. The ideal candidate will be a highly organized, collaborative, and results-oriented individual who can effectively bridge the gap between technical teams and non-technical stakeholders to ensure projects deliver maximum value and align with the university and the Division of Information Technologies’ strategic goals and objectives.
Job Duties
Project Management and Execution:
Manage multiple, concurrent IT projects from initiation to completion, ensuring adherence to scope, budget, quality standards, and timelines
Manage and lead AI and data-centric initiatives, including AI model deployment, vendor AI solutions, automation platforms, and rapid prototyping
Develop detailed project plans, including scope and objectives, comprehensive schedules, work breakdown schedules (WBS), risk & issues registry, and resource allocation
Monitor project progress, track milestones, and deliverables and ensure timely submission of project deliverables and documentation
Develop and maintain comprehensive project documentation
Effectively monitor project constraints (scope, schedule, budget, quality, resources, risk)
Ensure alignment with data governance, cybersecurity, and privacy frameworks for all technology initiatives
Monitor and report on adoption, utilization, project status, and end-user impact metrics
Conduct post-implementation reviews to drive continuous improvement in project delivery processes
Provide project management support, guidance, and best practices to DIT functional teams to ensure the successful delivery of their specific projects
Serve as the coordinator for DIT routine change management requests, ensuring requests are reviewed by the change management committee within a timely manner
Perform other related duties as assigned.
Stakeholder and Communication Management
Organize and lead project meetings (e.g. kick-off, status, closeout), facilitating effective collaboration and decision-making among cross functional teams
Provide timely and clear project status reports
Engage with faculty, researchers, and academic leadership to translate emerging technology needs into executable project plans
Communicate complex AI and technical concepts to non-technical stakeholders and executive leadership
Project Intake and Governance
Serve as the primary point of contact for DIT project intake request submissions and serve as a liaison between IT teams and external departments within the university
Ensure timely completion of project intake reviews and project prioritization by DIT leads
Partner with procurement teams to ensure timely vendor selection, contract execution, and compliance with state/federal acquisition guidelines
Define criteria for AI use cases into full-scale projects based on performance, ROI, and user adoption
Requested Minimum Qualifications
Education:
A Bachelor’s degree in Business Administration, Information Technology, Computer Science, or a related field from an accredited college or university.

Experience:
A minimum of four to five (4-5) years of related work experience in IT project management
Demonstrated ability to operate in ambiguous environments and deliver value through experimentation and
rapid learning cycles
Strong familiarity with project management software tools (e.g., Microsoft Project, Monday.com, Notion,
Smartsheet) and methodologies (Agile, Waterfall, Scrum). A solid understanding of IT infrastructure and software
development lifecycles (SDLC) is essential
Excellent leadership, organizational, problem-solving, time management, and outstanding written and verbal skills
communication abilities with a commitment to customer service.
Demonstrated ability to work independently and in a team environment
Project Management Professional (PMP) certification or another recognized credential showing equivalent
project leadership knowledge and skills