DCG Residency Program Coordinator
Job ID: 279823
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904
College/Department Information
The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.
Job Summary
Manage and oversee the functions for all dental residency and fellowship programs (currently 8 residency programs and one fellowship program) in conjunction with the Advanced Education Committee Chair. To include admissions, HR processing, Advanced Ed orientation, Employee Health scheduling, registration, program evaluation, Duty Hour management, core course management, accreditation, policy management, IT security system authorizer, graduation/certificate processing, and annual coordination of resident recognition dinner.
Responsibilities
The duties include, but are not limited to:

ADMISSIONS MANAGEMENT: Administration, management, and direction of procedures for the post-first professional programs; maintain knowledge of the policies and procedures, which include some familiarity of other departments within DCG; maintain knowledge of PASS WebAdmit admissions processes, GME, etc.; sensitive to the interrelationship of both people and functions within the department; work with department administration to manage procedures that require proper processing through departmental support levels; ensure that timekeeping is being done by residents in all correlating systems, oversee tracking resident leave.
RESIDENCY AND FELLOWSHIP PROGRAM ADMINISTRATION: Management, and organization of recruitment timelines and processes for the residency programs; and responsible for oversight of communication and timelines with the departments for resident admission. Management of program completion including but not limited to graduation applications, and out processing. Management of events surrounding orientation and program completion.
PROGRAM ADMINISTRATIVE ASISSTANTS COORDINATION: Management of program administrative assistants responsible for ensuring deadlines are met; provide guidance and training, serve as a backup for the position duties if needed; report any major issues to designated Associate Dean of Academic Affairs & Advanced Education.
ADVANCED EDUCATION PROGRAM SUPPORT: Administration support for Advanced Education program meetings, prioritize program-related tasks; ensure the Program Director is aware of important deadlines related to the program activities; could include composing draft correspondence/reports, creating/maintaining manuals and a website, serve as liaison between the Program Director and institutional personnel.
ASSIST OTHER DIVISIONS: Aid the Office of Assessment & Compliance in the tracking and organizing of the programs within the guidelines of accreditation include but are not limited to: the organization of exhibits and appendices, completing surveys/reports, and maintaining a schedule to ensure due dates are met. Assist the Office of Academic Affairs and Advanced Education as needed.
OTHER DUTIES: Perform all other job-related duties as assigned.
Required Qualifications
Associate's degree from an accredited college or university with seven years of experience in a university setting.
OR
Bachelor's degree from an accredited college or university with three years of experience in a university setting.
Knowledge, Skills, & Abilities
KNOWLEDGE
Proficiency with Windows operating system and Microsoft Office components (Word, Excel, PowerPoint, and Publisher)
Proficiency with Banner and Crystal Reports
SKILLS
Networking skills with the ability to effectively communicate, both written and verbally, to foster cooperation with others on a off campus
Proven organizational skills and attention to detail
A highly professional and articulate individual with excellent written and verbal communication skills and strong attention to detail
Excellent analytical and problem-solving skills
Ability to communicate effectively and to follow oral and written instructions
Self-motivated with the ability to work independently
Initiative to determine what needs to be done and handle it

ABILITIES
Ability to quickly learn additional software including, but are not limited to One 45, OU Campus, PeopleSoft HRMS and PeopleSoft Financials
The ability to perform well under pressure and meet deadlines
The ability to proofread various types of documents (ie, accreditation, applications, loan deferments, etc.) to verify accuracy and completeness
The ability to remain calm in stressful situations

Shift/Salary/Benefits
Shift: Days/M-F (Work outside of normal business hours may be required)
Pay Band: B9
Salary: Minimum $ 48,800/annual
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum midpoint) of the position.
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=279823&PostingSeq=1
jeid-987df7812764f54287f9eab0674eeff8