Job Description

Job Summary
Under minimal to moderate supervision, Data Integrity Specialists are responsible for performing data entry related tasks and completing assigned projects to enhance and maintain Advancement data and processes in support of the University’s fundraising and relationship-building goals. Data maintained within our database includes contact, biographical, and demographic information on alumni, parents, friends of the University, corporations, foundations, and other constituents.

The Data Integrity Specialist is responsible for entering and maintaining data within the Advancement database system and developing an understanding of external key systems to work collaboratively with campus partners. The person in this position should understand the connection between strong data and how it is a major part of how University Advancement reaches its objectives and goals.

This position will work closely with other Data Integrity Specialists and the Data Integrity Coordinator on the Data Integrity Team overseen by the Associate Director of Alumni and Donor Records. Data Integrity Specialists aid in the oversight of data to ensure compliance with regulations, support analysis and accuracy of reporting, and support Advancement operations. In addition, the person in this position has a customer service element where they will share the task of triaging database update requests from various campus partners inside and outside the University Advancement Office.

The Data Integrity Team prides themselves in data capture, validation, and maintenance, requiring the development and implementation of standard practices, policies and procedures that support effective and efficient capture of data that are valid and reliable. This involves clear understanding and direction with regard to the design and implementation of data quality and integrity strategies, management of data structures and terminology assets, and support for optimum information flow.

Considerations:
This position is optionally remote. Applicants should reside in the state of Utah, specifically in or near the Salt Lake City Metropolitan area. Occasional mandatory in-person trainings or meetings on the University of Utah campus are a requirement of this position. The candidate who is hired for this position may choose to work in the office either part-time or full-time. If they do, a desk space will be provided for them.
Responsibilities
1. Enters information into computerized information systems.
2. Researches and evaluates all documents for accuracy and completeness to ensure correct data is entered.
3. Reviews input against source documents for accuracy and edits as needed.
4. Maintains document master files for backup and verification.
5. May be required to run queries and reports.
6. May be required to perform clerical duties such as filing and answering the telephones.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Two years data entry experience or equivalency (one year of education can be substituted for two years of related work experience).
Proficiency in the use of data entry equipment and demonstrated human relation and effective communication skills also required. The hiring department may require a minimum typing ability.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Highly Preferred Qualifications:
• High School Diploma
• Proficiency in using computer applications/programs for work tasks as required.
• Intermediate knowledge in MS Excel is vital for this position, along with an ability to manipulate and analyze data. Applicants may need to demonstrate knowledge as part of the hiring process.
• Attention to detail, willingness to learn from mistakes, and ability to handle both complex and mundane and/or tedious assignments with the same enthusiasm and focus.
• Excellent organizational and time management skills with the ability to prioritize work independently under deadlines, collaborating across the team as needed. Adaptability and priority shift flexibility is a must as requests come in with a much higher urgency and priority.
• Ability to maintain confidentiality and adhere to the highest ethical standards. All employees are required to complete routine training and sign confidentiality documents.
• Excellent written communication skills, both in a team environment and in a campus partner facing role.
• Ability to work successfully in teams, in a collaborative environment and under own initiative.
• A willingness to be open, understanding, tactful, and patient when collaborating on requests and tasks.
• Strong problem-solving skills with the ability to identify and resolve data issues quickly.
• An analytical mindset with the ability to make independent decisions based on investigation and judgment as well as ability to discern when to escalate issues.


Preferences
• Experience using a relational database system.
• Experience in higher education systems and structures.
• Background in the fundraising or non-profit industry.
• Familiar with researching biographical and demographic information.
• Comfortable and thrives in a fast-paced environment, with regularly changing priorities.
• Working knowledge with LexisNexis is a plus.