Course Manager

Harvard Medical School

Boston, MA

Job posting number: #7076714

Posted: April 2, 2021

Application Deadline: Open Until Filled

Job Description

Job Summary

Independently perform a wide range of duties related to academic affairs including faculty support, curriculum management and training.


Job-Specific Responsibilities

Reporting to the Assistant Director of Curriculum Services (Basic and Social Science Curriculum), the Course Manager is responsible for directing the administrative services required to develop, schedule and implement a series of courses in the Program in Medical Education (PME) and its Pathways curriculum. As a member of the Office of Curriculum Services (OCS) administration team, the Course Manager ensures that these courses adhere to the academic and administrative standards and policies of the PME. This position represents the PME in course planning sessions and advises the course faculty leadership on educational strategies and formats. The Course Manager partners with faculty course directors on all elements of course development and implementation, including recruitment and orientation of faculty, development of course calendars, delivery of curriculum materials, and administrative oversight of the grading process. The Course Manager plays an integral role in strategizing about curricular approaches, operationalizing course content design and establishing best practices for the courses in this innovative curriculum.

This position works with PME and OCS administration and core course leaders to meet the educational standards and expectations of both the PME and the School's accrediting body, the Liaison Committee on Medical Education (LCME). The Course Manager also ensures that courses comply with the guidelines, standards and processes required by the Office of the Registrar, Office of Learning Resources and Support, Office of Disability Services, Office of Educational Quality Improvement and the Academic Societies, particularly regarding student performance, completion of academic requirements, and evaluation. The Course Manager is responsible for interpreting and advising faculty on educational program policies and applying these to individual case situations, ensuring that these polices are applied consistently and equitably.
Specific responsibilities of the Course Manager include:
• providing oversight of course administration and logistics, including recruitment of faculty, preparing course schedules, delivering curriculum materials in learning management systems, planning and executing course assessments in a virtual format, implementing the grading and evaluation process, tracking and supplying teaching effort data to inform teaching compensation, and providing statistical and informational course data as required;
• organizing and actively participating in curriculum planning meetings, including setting agendas, advising course faculty leadership on best practices and curricular approaches, and action item follow up;
• developing a practical understanding of and ensuring compliance with program processes, policies and guidelines;
• establishing and managing professional relationships with course leadership, faculty, staff and other stakeholders;
• anticipating course planning timelines and initiating appropriate communications and deadlines to ensure task completion;
• implementing educational technology solutions with an ability to acquire proficiency in emerging applications;
• engaging in continuous quality improvement (CQI) initiatives and best practices in curriculum management;
• collaborating with the course management team on delegating administrative support responsibilities to one coordinator and one staff assistant;
• providing information to the Assistant Director relating to performance management of support staff;
• other duties as required.

Typical Core Duties

Administer course development which may include recommendation and implementation of course sequencing, scheduling, grading processes and exam sessions
Act as an advising resource for faculty and other academics regarding educational strategies and formats
Plan and implement events and programs related to academic affairs
Produce reports and analyze data pertaining to course development, teaching effort and student progress
May perform aspects of administrative management for faculty and other academics including recruitment, appointment and development
May provide ongoing training and documentation
Interpret program policies and procedures to advise faculty and other academics
Ensure compliance with University policies and procedures and applicable legal rules and regulations

Basic Qualifications

Bachelor’s degree or equivalent work experience required
Minimum of 3 years’ relevant work experience

Additional Qualifications and Skills

Individual represents Harvard Medical School in course and curriculum planning sessions and is therefore required to have or have the potential to develop a deep understanding of the School’s MD program. Impeccable judgment, discretion and confidentiality required. Strong written and verbal communication skills. Exemplary organizational and planning abilities, as well as intermediate-level skills in Microsoft Office and web applications. Enthusiasm for educational innovation, new media and blended learning. Qualified candidates will possess a strong commitment to continuous process improvement and the ability to exercise independent leadership, prioritize multiple tasks, and work collaboratively with a team. High energy and ability to select appropriate opportunities to take initiative, as well as to ensure that ongoing projects move forward. Position requires promptness and reliability for periodic early morning and evening sessions and meetings.

Physical Requirements

Sitting using near vision use for reading and computer use for extended periods of time
Lifting (approximately 20 to 30 pounds), bending, and other physical exertion

Harvard Medical School strives to cultivate an environment that promotes inclusiveness and collaboration among students, faculty and staff and to create new avenues for discussion that will advance our shared mission to improve the health of people throughout the world.


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